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Warsop Parish Council Meeting Minutes

Warsop Parish Council
Town Hall
Church Street
Warsop
Notts NG20 0AL
01623 846011

DRAFT MINUTES of the Parish Council meeting held on MONDAY 14th October, 2013 at 6.30pm upstairs in the Council Chamber, Town Hall.
Present: Cllrs. J. Kerr (Chairman), P. Crawford (Vice-Chairman), D. Evans, P. Shields (MDC), J. Allin (NCC), S. Moody, H. Kochanowski, D. Harrison, and J.S. Dale. PCSO Dee Eyre and members of the public.

Apologies: Cllr. M. Needham .   Absent: Cllr. A. Wetton (MDC).

9027.  DECLARATIONS BY MEMBERS OF PERSONAL AND PREJUDICIAL INTEREST - The Chairman drew the attention of Members to declare any personal or prejudicial interests related to agenda items.
Big Warsop Partnership – Cllr. H. Kochanowski and P Shields  
Warsop Town Hall Management Group – Cllrs. S. Moody, J. Allin, P. Crawford, J. Kerr and H. Kochanowski
Warsop Carnival – Cllrs. S. Moody, P. Shields, J. Dale and D. Evans.
SOS – Cllrs. S. Moody, P. Crawford, J. Kerr and H. Kochanowski
CCTV – Cllr. J. Allin
Age Concern  – Cllrs. J. Allin, P. Crawford and H. Kochanowski
Welbeck Colts - Cllr. A. Wetton
Market Warsop Players – Cllrs. S. Moody
Meden Vale the Future – Cllrs. J. Allin and J. Kerr
Warsop Footpaths & Countryside Group & Unit 2000 – Cllr. H. Kochanowski
Friends of the Carrs – Cllr. P. Shields
Assoc of Labour Councillors – Cllrs. A. Wetton, J. Allin, s. Moody, J. Kerr and P. Crawford.

9028. MINUTES OF PARISH COUNCIL MEETING – Monday 16th September, 2013 accepted as a true record with a couple of amendments pointed out by Cllr. Kochanowski on minute number 9019.
 
9029. PRESENTATION – The Chairman presented Dennis Priest with a Tankard to commemorate his 30 years of service to his community as a Parish Councillor from 1983-2013.  MDC Cllrs also presented him with a box of bottled beers. The Chairman thanked Dennis for all his years of commitment to the community, photographs were taken for the Warsop News ending with a round of applause from all members.

9030. CRIME AND DISORDER – PCSO Dee Eyre reported that Youth Anti-Social Behaviour is creeping up again, there have been 7 reported fires by children as young as 11yrs and with the lack of officers in Warsop it can only get worse. The Chairman and Vice-Chair are attending a Policing meeting next week and will raise concerns, the Chair will also email Paddy Tipping again to arrange an emergency meeting with the PC.

 

PUBLIC PARTICIPATION :
1. Mr. Bill Powers told the meeting that there is a National Campaign to plant poppy seeds all over the country and asked for a commemorative plaque to honour Sgt Robert Bye VC at the War Memorial as next year is the centenary year. He asked that we get the community together to plant seeds on the 11th of April, May, August and September at 11am.

2. As John Downie couldn’t be present at the meeting the Chairman read
out an email from him regarding the continuing situation of illegal parking on Sherwood Street. 

9031.  MATTERS ARISING OUT OF PUBLIC PARTICIPATION –
1. The Clerk had already spoken to the PC about this campaign and asked Cllr. Allin to see if he can get a bench to be sited on the hard standing at the Cenotaph with a commemorative plaque for Sgt Robert Bye. She also asked through the Chair, if the PC would donate £100 to purchase poppy seeds. It was unanimously agreed. The Carrs perimeter and the nature reserve were suggested as a good planting site.  Several members volunteered to clear the weeds and prune the shrubs at the back of High Street car park and plant poppies there too. The Chairman added that this campaign will received the full backing of  the PC and they will help in any way they can to support it.  There is also a framed photo and write up about Robert Bye VC that was
donated to the town hall a couple of years ago from the RBL which could take pride and place in the Town Hall foyer.

  1. Cllr. Allin commented that he is becoming increasingly frustrated about    

this disregard of the law and the effect it is having and is still pushing NCC for a solution.

9032.  CASUAL VACANCY – Meden Ward – Applications have been received by Marion Ellis and David Buckinger. Members were asked to vote.
Marion Ellis received 7 votes.
David Buckinger received  2 votes.
RESOLVED: Marion Ellis co-opted Cllr. for Meden Ward.
She will sign her Declarations of Acceptance of Office at next meeting.

9033.  TOWN HALL – The reception is now well covered by good team of reliable volunteers who go beyond what is asked of them and they have taken pressure off the Clerk. The Chairman thanked the volunteers for keeping the Town Hall open: Rob Davidson Jayne Sallis, Deanna Bell, Jackie Thomas, Paul Astle and Amanda Downie. A letter of thanks from the Chairman will be sent to each of them. Cllr. Moody asked that a Christmas meal be arranged for them to show our appreciation. Cllr. Crawford replied that himself and Tania were in the process of organising it.

9034.  SHOP – Another verbal expression of interest to purchase has been received but none in writing. Cllr. Kerr will do site visits for those interested. Cllr. Moody commented that we have to insist on the offers in writing as we cannot accept a verbal offer. The closing date for offers is Monday 8th November as advertised in the Warsop News.

9035.  WARSOP AND DISTRICT NEWS – Members were given a copy of the financial statement for W&DN from April – Sept 2013 which shows that the paper is still breaking even although there has been a downturn in revenue for the past 6 months. The November edition has some new advertisers increasing the revenue and this will be 24 pages.

9036.  CARNIVAL – meeting tomorrow. The AGM has been held and Cllr. P. Shields was elected Chairman, Cllr. Moody, Treasurer and Tania, Secretary. There are new members on the committee and sub-groups have been formed to share the workload.

9037.  CHRISTMAS MARKET – Letters have gone out to all the traders in Warsop asking if they would like to re-form the Traders Association and organise the event. Karen Emm from the Talbot would like to organise it, she is thinking of just closing High Street and using the car park for small kiddies rides. The Clerk has offered to help her by passing on all the information from last year’s event. The Chairman agreed that the PC will support this event.

9038.  PANTO – Cllr. Moody reported that rehearsals are going well and the dates are now 28th, 29th & 30th December at the Longden Terrace Club.

9039.  BIG WARSOP – Cllr. Kochanowski reported that a meeting was held last week to decide which of the 11 applicants will get grants from the Community Chest. Lesley Watkins will be based in the Town Hall every Wednesday and will have a designated mobile for any enquiries. There are now 9 Trustees on Warsop Youth Club and the transfer of the Eastwood building should be completed soon.

9040.  NEIGHBOURHOOD PLAN – At a special meeting held prior to the F&GP meeting on Monday 7th October, it was unanimously agreed by the members in attendance to proceed with the plan and to send a letter confirming this to Martyn Saxton at MDC. The Plan will be Parish Council driven and will be a vision for Warsop Parish. Gary Kirk and Andrew Towlerton have been appointed to deliver the Plan.

9041.  EXTERNAL AUDIT – The Annual Return has now been signed off with a couple of recommendations which Cllr. Crawford has put forward to be adopted, each member received a copy.
         a. Financial Arrangements.- Adopted
         b. Risk Management – Adopted.

9042.  F&GP MEETING – Minutes of the last meeting held last Monday 9th September were accepted as a true record. Cllr. Kerr queried the first loan repayment, Cllr Crawford will check with MDC.

9043.  BANK BALANCES AND ACCOUNTS FOR PAYMENT
2nd half of Precept paid by MDC
Bank transfer £40,000 from Current to Premier account
Lloyds TSB Current Account –  14 Oct 13………………….. £76,801.50
Lloyds TSB Premier Account – 14 Oct 13   ………………    £24,700.43
Paid in for W&DN 16 Sep 13 – 14 Oct 13 …………………..     £856.00
Accounts already paid:
V1120. HMRC – C. Wilson Tax …………………………………………   £232.40
V1121. C. Wilson – Wages ……………………………………………      £286.00
V1122. Warsop Carnival (from A.Wetton’s ward allowance) …………  £500.00
Accounts to pay:
V1123. Delivery of Warsop News Nov …………………......................   £360.00
V1124. Petty Cash – stamps …………………..…………………………   £60.00
V1125. Design 2 – Design of W&DN Nov ………………………….      £1000.00
V1126. Morton’s Print – W&DN Nov …………………………………  . £1226.00   
V1127. Minster Cleaning – Oct ………………………………………..     £519.25
V1128. Secondelement …………………………………………………..  £176.40
V1129. Notts County Supplies – new paper towel dispensers ……….  £148.56
V1130. TEC – light in car park and repairs to internal lights …………. £315.00
V1131. MDC – Clerk’s salary re-charge ……………………………   £14,861.95
V1132. MDC -  loan repayment – 1st instalment …………………..     £3,452.00
V1133. Petty Cash – sundry items ................................................          £30.00
V1134. T. Barlow – mobile phone ………………………………….             £8.75
V1135. MDC – loan repayment – amended amount …………….       £1,656.00
                     
9044.  NOTTINGHAMSHIRE COUNTY COUNCIL – Cllr. Allin gave the PC some bad news regarding the County Council’s finances, they have to save £154 million over the next 3 years which will results in cutbacks in every department. 500-600 jobs will be axed over the next 2 years and some services will have to be shared with other authorities. Cllr. Allin then told members some good news: Cuckney average speed cameras should be installed before Christmas and Meden Vale the Future are forging ahead with enquiries from companies what to use the old colliery site.

9045.  MANSFIELD DISTRICT COUNCIL:

  1. Planning Applications:
  2. Nettleworth Manor – Double garage
  3. Kingswood Park – Change of house types
  4. Post Office – Retention of shop front
  5. Eastlands Terrace – Detached bungalow

The Chairman commented on 3. And asked that it go back to planning after the Conservation Officer wanted it changing as it does not comply with the conservation area criteria. A meeting at the Post Office has been arranged.

  1. The Carrs – On-going

Cllr. Crawford told members about the review of polling stations and commented on the state of the all the empty shops on Sherwood Street he has urged MDC to find grants to improve the frontage and get them open.

9046. DATE OF NEXT MEETING – Monday 25th November, 2013

Signed ………………………………. Chairman      Date ……………………..

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