Parish Council Meeting Minutes - 21 July 2008
Town Hall, Church Street
Market Warsop, Mansfield, Notts.NG20 0AL
Tel: 01623 846011
MINUTES of the meeting of the Parish Council held on Monday 21st July, 2008
in the Council Chamber, Town Hall, Market Warsop.
Present: Cllrs. M. Kavanagh (Chairman), S. Moody, (Vice-Chair), J. Allin (Nottinghamshire County Councillor), J. Kerr, P. Crawford, S. Shields, B. Lilley (Mansfield District Councillors), B. Smith, D. Priest and J. Heald.
PC Bacon, Warden for Warsop Mark Dennis, Sally Curtis, Registrar for Cemeteries, members of the public, Warsop Road Safety Group, and CHAD Reporter.
Apologies for Absence: Cllrs. A. Wetton (planning meeting), E. Hill (illness)
8062. DECLARATIONS BY MEMBERS OF PERSONAL AND PREJUDICIAL INTEREST - The
Chairman drew the attention of Members to the requirement for them to declare
any personal or prejudicial interests related to agenda items. Cllr. Kavanagh
declared an interest in Warsop Plough FC
Warsop Carnival – Cllrs. S. Moody, (Chairman), S. Shields and E. Hill (Liaison)
CCTV/Age Concern – Cllrs. J. Allin, P. Crawford (AC) and B. Smith (AC)
WPRA – Cllrs. J. Kerr, P. Crawford and B. Lilley
Warsop Town Centre Action Group/Welbeck Colts - Cllr. A. Wetton
Warsop Town Centre Action Group – Cllr.B. Lilley
Meden Vale 2000 – Cllrs. S. Shields and J. Kerr.
Meden Vale Community Association – Cllrs. J. Kerr and S. Shields
Warsop Vale Community Association – Cllrs. J. Kerr and S. Shields
Meden Under 8’s & Warsop Plough Jnr FC - Cllr. M. Kavanagh.
Warsop Community Panto – Cllr. S. Moody
Warsop NMT – Cllrs. S. Moody (Chair), J. Kerr and B. Lilley
Meden Vale the Future – Cllrs. J. Allin and S. Shields
Assoc of Labour Councillors – Cllrs. A. Wetton, J. Allin, S. Shields, D. Priest, J. Kerr P. Crawford and Stuart Moody
8063. MINUTES OF PARISH COUNCIL MEETING - The minutes of the last Parish Council meeting on Monday 16th June, 2008 were circulated and accepted as a true record.
The Chairman moved Warsop Cemetery to the top of the agenda so that Sally
Curtis could leave after giving her talk.
8064. WARSOP CEMETERY – Sally gave an update on the improvements that have already been made and what is hoped for the future, the next improvements will be re-surfacing of the paths and re-instate the bottom car park. The toilets are also to be improved in the future. She told the meeting of the problems being experienced by the moles, traps have been set then stolen, twice. Gas was suggested but was ruled out as the cemetery would have to be closed for a few days, a new fertiliser will be tested on one of the most affected graves next week, to see if has any impact. Discussion took place with the problems being experienced in the cemetery and it was agreed there would always be complaints with the present situation, although both Sally and Tania agreed that they hadn’t received many complaints recently. Cllr. Kerr thanked Sally for coming, for all her hard work and what she manages to achieve with a small budget. The Chairman thanked Sally for coming.
1. Two members of the public spoke about their concerns regarding Polyclinics.
2. A member of the public bought attention to the Ragwort on the Carrs.
8065. MATTERS ARISING OUT OF PUBLIC PARTICIPATION
1. Cllr. Allin commented that there would be one in this area probably in Newark our surgeries and Warsop and Meden Vale wouldn’t be affected. Cllr. Shields offered to invite the two gentlemen to the next meeting at Warsop Health Centre.
2. Cllr. Allin replied that this is the responsibility of Mansfield District Council.
8066. CRIME AND DISORDER – PC Paul Bacon introduced the new warden for Warsop Mark Dennis, he is settling in well and getting to know the area and the people. Today is the start of the Week of Action and PC Bacon told the meeting of the activities that are taking place in Warsop this week. He reported that PC Dave Booler has left to go on a Sergeant’s secondment at Ashfield for a few months, leaving PC Bacon as the only police office in the Parish. He reported that overall crime figures are relatively low and that the Parish is receiving good support from the mobile wardens. Cllr. Moody thanked the Warsop Policing Team for being present at the Carnival.
8067. WARSOP ROAD SAFETY GROUP – Discussion took place on the subject of the removal of the speeds humps which seems to be in stalemate, NCC are offering to take out the chicanes, humps outside the garage and school on Sherwood Street replacing them with plateaus together with 2 interactive signs. The group will not agree to this as they prefer to go for a pilot scheme for the whole of Warsop with Alan Meale MP. Cllr. Allin warned the group that if they do not accept the proposals the money would be spent elsewhere and Sherwood Street would stay the same, it could be a long time before a pilot scheme is accepted and there are no guarantees that it will. Cllr. Moody suggested that another public meeting be arranged to put forward the proposals on offer from NCC, other members agreed the only way forward is to consult the public and not just the residents on Sherwood Street.
8068. PLANNING & APPLICATIONS received up to 4th July
a. Land adj to 100 Wood Ln – To continue to run shed and fence business
b. Sandilands, Old Sookholme Ln – 4 detached houses & 1 bungalow
c. 11 Manor Rd – rear single storey extension
d. Gleadthorpe Grange Farm – 2 storey extension and change of use
e. 217 Sherwood St – Erection of fence
f. Warsop Health Centre – Install a standby diesel generator
g. 27 Meden Glen – Extension (resubmission)
b. Cllr. Crawford suggested an objection be made regarding access, service and emergency services vehicles would not be able access the proposed properties.
No other comments were made.
a. Emails from Adrian Hardy, most Councillors had received copies and they
were duly noted.
8070. WORKING NEIGHBOURHOOD PARTNERSHIP – Each member received a copy of a letter from Ruth Marlow, Managing Director, MDC and Cllr. Kerr reported that we are still waiting for the results from the Area Assembly.
8071. WARSOP AND DISTRICT NEWS – The Clerk told the meeting that the August edition is almost finished and will again make 20 pages, the Carnival will feature predominately in this issue again. With failing businesses more adverts have been cancelled and for the first time in two years there has been a shortfall in revenue, this will be offset by the better months.
8072. WARSOP CARNIVAL – Not as many people turned out due to the weather, takings for programme and car parking were down on last year but it was still a successful day with one of the biggest parades ever. Each member received a copy of the Carnival Accounts and Cllr. Moody explained that MDC had been supportive of the Carnival in the past with services, however, this year the budget has been cut and further cuts for next year will be made, making it very difficult for the Carnival to carry on without their help. Their annual budget for “Summer in The Streets” is £122,000. Warsop Carnival receives none of that funding. Cllr. Kerr suggested that all the District Councillors have a meeting with Eddie Smith, Portfolio Holder for Leisure, MDC to see if a better agreement can be made. Cllr. Kerr congratulated the Carnival Committee for all their commitment and hard work in providing a fantastic day of entertainment, including putting on other events throughout the year to help fund it. The Chair said that the Carnival will always have the full support of the Parish Council. Cllr. B. Smith suggested raising the annual donation to £5,000 for next year.
8073. WEEK OF ACTION – Already discussed in Crime and Disorder, Cllr. Kerr commented that it is not just for a week but will carry on.
8074. WARSOP MEMORIAL STONE – All Councillors have been invited to a blessing service by Rev Kathryn Herrod on Wednesday 13th August at 11.30am. The Clerk told members that, unfortunately the stone had cost more than originally quoted and asked if the Parish Council would pay the extra £100. All members agreed.
8075. WARSOP VALE WAR MEMORIAL – The Memorial has now been moved into the community garden and all Councillors have been invited to a blessing service by Rev Kathryn Herrod on Wednesday 6th August at 11.30 with refreshments at the Vale Hotel afterwards provided by Meden Vale Making Places. The children’s new play area has already been vandalised with bolts being removed from some of the equipment, it has been closed until it can be repaired. PC Bacon has highlighted the danger of this irresponsible behaviour in his article in the Warsop News.
8076. MEDEN VALE
a. The re-surfaced footpath at Netherfield Infant School is causing serious
damage to children who have fallen on it. Cllr. Kerr reported that it will be
coated in a resin to make it smoother.
b. Cllr. Priest reported that parents are not using the crossing outside the
school preferring to cross opposite the Three Lions, the school are to send
letters out to parents pointing out the danger to children.
8077. FINANCE AND GENERAL WORKING PARTY MEETING – The Chair gave a brief report of the meeting and each member received a copy of the minutes. The group issued an emergency cheque to Infotech in the form of a loan for £1,000 all members agreed that this was the right decision to make. They recommended that a section 137 be paid to Warsop Plough Jnr FC of £200 for new shirts. This was agreed by all members. Cllr. Crawford on behalf of Cllr. Lilley asked the group to consider financially supporting a bid to the SSP Alliance for street improvements, it was discussed at length to be presented at this meeting for all members consideration.
8079. INTERNAL AUDIT – Barrie Woodcock has completed the audit and recommended that the insurance cover for fidelity be increased to £70,000 all members agreed that The Clerk and Cllr. Crawford action this. Cllr. Crawford thanked the Clerk for keeping the books to a high standard and on behalf of the Parish Council wished to thank Barrie Woodcock for his efficient audit services of which they are most satisfied. All members received a copy of the receipts and payments account for year ending 31st March 2008.
8080. EXTERNAL AUDIT – The Annual Return has to be sent to Clement
11th August, 2008.
8081. ANNUAL RETURN – All members received a copy
a. Statement of accounts – Unanimously agreed.
b. Annual governance Statement – Unanimously agreed.
8082. BANK BALANCES AND ACCOUNTS FOR PAYMENT
Lloyds TSB Current Account – 21st July …………….. £3,986.89
Lloyds TSB Premier Account – 21st July …………… £55,330.47
Paid in for W&DN 17th June – 21st July …………….. £2.311.00
It was agreed unanimously that the following accounts be paid
DD MDC Salary Re - charge ……………………. £13,549.19
V0452. Infotech ………………………………………… £100.00
V0453. Delivery of Warsop News ………........................ £300.00
V0454. Petty Cash – stamps …………………..………… £40.00
V0455. Design 2 – W&DN Aug edition ……………… £800.00
V0456. Mortons Aug edition ……………………………£1,153.00
V0457. Barrie Woodcock – Internal Audit ……………….. £92.55
V0458. Warsop Plough Jnr FC …………………………….£200.00
V0459. Royal British Legion …………………………….. £100.00
V0460. Warsop Carnival (from Meden Vale 2000) …….. £250.00
8083. MEDEN VALE 2000 – Cllr. Shields told the meeting that as they did not enter the “In Bloom” competition this year, they returned their annual donation from the Parish Council and asked that it be donated to Warsop Carnival. All agreed.
8084. WPRA/TOWN CENTRE GROUP – Minutes received for information only.
8085. MEDEN VALLEY MAKING PLACES – Nothing to report.
8086. NOTTINGHAMSHIRE COUNTY COUNCIL - As the speed humps have already been discussed at length, with Warsop Road Safety Group, Cllr. Allin went on the report that the new bridge on the Carrs would be installed by March 2009, as the new one will be sited further up from the existing bridge this will stay in place.
8087. MANSFIELD DISTRICT COUNCIL – Members agreed that a special meeting should arranged with Eddie Smith, Portfolio Holder for Leisure to discuss the future of Meden Baths. Cllr. Moody asked that it be put back on the agenda. Members discussed the lack of flowers in the Parish, Cllr. Lilley reported that MDC are cutting back and the clock face at the top of High Street was not going to be planted, she donated £1,000 of her MDC Councillor’s fund and Warsop Rotary donated £300 to get it done. Cllr. Lilley explained the SSP Alliance funding bid and told members that it would be to complete the paving further up High Street and to pave Sherwood Street and would include street furniture, she asked if the Parish Council would financially support the bid. Everyone agreed that this is a worthy project for the Parish Council to be involved in and as the bank balances are in a healthy position, an amount of £10,000.00 was agreed by all members to put towards the bid. Cllr. Lilley asked if the Clerk would put it in writing for her to deliver tomorrow.
8088. QUALITY STATUS – The Clerk told the meeting that she had heard from NALC this morning that Quality Status has been awarded and official confirmation will follow in due course. All members were very pleased and congratulated Tania for all her hard work to achieve this. By acquiring Quality Status, it will raise the profile of the Parish Council and demonstrates that we are representative, in touch with our community, competent and capable of taking an enhanced role.
8089. DATE OF NEXT MEETING - Monday 22nd September, 2008
The Chairman commented that it may be necessary to call an emergency
meeting in August on return of the Clerk from annual leave.
The Chair thanked everyone for attending and closed the meeting.
Chair Warsop Parish Council