Parish Council Meeting Minutes -
19th July 2004
Notts NG20 0AL
MINUTES of the Parish Council meeting held on Monday 19th July, 2004 in the Council Chamber, Town Hall, Market Warsop at 18.30 hours.
Present: Cllrs. J. Allin Chairman, J. Kerr Vice-Chairman, A. Wetton, (Mansfield District Councillor), R. Morton (Mansfield District Councillor) S. Shields (Mansfield District Councillor), Cllr. B. Smith (Nottinghamshire County Council) and D. Priest.
Nicki from WHAM, Kelly Scott, Housing MDC and Chad reporter.
No members of the public were present.
Apologies for Absence: Cllrs: D. Avison, V. Jennings, P. Crawford, M. Kavanagh. and L. Kingdon, reasons for absence were accepted.
7187. DECLARATIONS BY MEMBERS OF PERSONAL AND PREDJUDICIAL INTEREST
The Chairman drew the attention of Members to the requirement for them to declare any Personal or Prejudicial Interests related to Agenda items.
CCTV/Warsop Landmark/Age Concern - Cllr. J. Allin
Christmas Lights/Welbeck Colts/Warsop Carnival - Cllr. A. Wetton
Meden Vale 2000 - Cllrs. S. Shields, R. Morton, J. Kerr and V. Jennings
Warsop and Villages Enterprise Society WAVES - Cllrs. A. Wetton, J. Allin, B. Smith, R. Morton and M. Kavanagh
Friends of the Carrs/JAG - Cllr. L. Kingdon
Church Warsop Tenants & Residents Association/Meden Under 5's - Cllr. M. Kavanagh.
Leicester Housing Association - V. Jennings
Association of Labour Councillors - Cllrs. A. Wetton, B. Smith, S. Shields and R. Morton.
Cllr. A. Wetton declared a personal interest in Market Warsop Traders Association.
Cllr. B. Smith declared a personal interest in Warsop in Bloom
7188. MINUTES OF PARISH COUNCIL MEETING
The minutes of the Parish Council meeting held on Monday 21st June 2004, were accepted as a true record and were duly signed by the Chairman.
The Chairman closed the meeting to allow an open session for Nicki from WHAM
to give a video presentation and answer questions from Members.
THE MEETING WAS RECOVENED
7189. WARSOP AREA HOUSING
Kelly Scott from Housing at Mansfield District Council gave a report on the letting policy for the Choice Based Letting Scheme for Move Ahead and answered questions from Councillors.
7190. MEDEN VALE SURGERY
The Clerk read out an e-mail from Jackie Jones, Practice Manager at Meden Vale Surgery in which she laid our their plans to make the surgery more efficient but are still looking to appoint another GP so that patients do not have to keep travelling between surgeries at Warsop and Meden Vale.
The Chairman read out a thank you letter from Heather Henshaw, Mansfield District Council. Cllr. A. Wetton reported that the Carnival Mega Sports Day on Carr Lane on Saturday 3rd July and the full Carnival day on Sunday 4th July were a huge success. He thanked the Parish Council for their support.
7192. PLANNING APPLICATIONS
The Planning Committee had no comments to make.
7193. CRIME AND DISORDER
The Wardens gave a report on their progress so far and that they are now extending their area.
7194. WARSOP NMT - Nothing to report
7195. WARSOP AND DISTRICT NEWS
The Clerk had received positive comments from the advertisers and the readers for publishing an August edition instead of September. She told Members that Bob Moody who has been writing the Wildlife notes for many years had suddenly died and will be sadly missed, this month she has written a memorial for him and a couple of Bob's friends would like to take over the article.
7196. MEDEN VALE 2000 - Minutes were circulated to all members for information only and no comments were made.
7197. TOWN CENTRE GROUP - Minutes were circulated to all members for information
only. The Chairman told members that the new signs for Warsop will hopefully
be in place during August.
7198. WARSOP PARISH REGENERATION AGENCY - Minutes were
circulated to all members for information only and a comment was made that the WPRA will need to acquire funding to continue.
7199. AREA ASSEMBLY - No minutes had been received.
7200. BANK BALANCES AND ACCOUNTS FOR PAYMENT
Lloyds TSB Current Account - 12 July 04 £3,579.07
Lloyds TSB Premier Account - 12 July 04 £15,445.80
Co-op Bank Transfer to TSB - 12 July 04 .. £17,692.18
It was agreed (unanimously) that the following accounts would be paid:
V0119 Delivery of NMT Leaflets (paid 9/7/04) £30.00
V0120. Delivery of Warsop News . £180.00
V0121. Postage .. £35.00
V0122. Pen-it Graphics Warsop News - June Edition £528.75
V0123. Mortons Printers Warsop News - June Edition . £1,030.00
V0124. MDC - Hanging Baskets 2004 £822.50
V0125. Hartwood - Update PC & New CDRW £144.06
V0126. CAB - donation for 2004/5 . £700.00
V0127. DARE - donation for 2004/5 £500.00
V0128. Warsop in Bloom - donation for 2004/5 . £1,000.00
V0129. Welbeck Colts - donation for 2004/5 £50.00
V0130. Warsop Christmas Lights - donation for 2004/5 £5,000.00
V0131. Meden Vale 2000 - donation for 2004/5 . £250.00
The Chairman relayed information received from Derek Hart, Hartwood Communications that after updating the Clerk's PC he recommended that a new flat screen monitor be installed as the existing monitor had various faults and was coming to the end of its life. It was agreed unanimously that the Clerk go ahead and purchase a new monitor.
ANNUAL RETURN AND AUDIT year ending 31st March 2004
7201. Section 1 - The Statement of Accounts was approved.
7202. Section 2 - Statement of Assurance was approved.
7203. Additional assurances review
7204. COMPLAINTS PROCEDURE
The Clerk presented a complaints procedure based on NALC's Code of Practice for Local Councils in Handling Complaints July 2003 and asked that the Parish Council adopt this procedure at the next meeting. The Chairman asked Members to inform the Clerk of any amendments before the next meeting.
7205. STANDING ORDERS
The Clerk presented a draft copy of Standing Orders and asked the Parish Council to adopt them at the next meeting. The Chairman asked that members inform the Clerk of any amendments prior to the next meeting.
7206. NOTTS. COUNTY COUNCIL
Cllr. B. Smith gave a report and information on various projects in the Parish to be looked at by the County Council's initiative "Building Better Communities".
7207. MANSFIELD DISTRICT COUNCIL
A letter regarding grounds maintenance in the Parish had been received and a copy was given to each member.
7208. WAR MEMORIAL
A letter was circulated regarding the poor state of the Cenotaph sent from the Royal British Legion to Mansfield District Council, it was suggested that the Clerk pursue this matter again. It is hoped that the BBC fund will incorporate the hardstanding in front of the Cenotaph when works start on the new Car Park on the Carrs.
7209. FINANCE & GENERAL PURPOSES WORKING PARTY
Minutes were circulated to all members for information only.
7210. ITEMS FOR THE NEXT AGENDA
The Clerk is to be informed of any items 7 days prior to the next meeting.
7211. DATE OF THE NEXT MEETING - Monday 20th September, 2004
Chairman Warsop Parish Council